Forms & Documents

Forms & Documents

Here is a comprehensive list of documents used within ASUCD:

 

interior of AMC Room

 

MU Third Floor Conference Room Reservations

Reservations for the Mee, Moss, or AMC Room are on a first-come, first-served basis. Please check the calendars for room availability before requesting or visit the ASUCD HQ front desk in room 347 of the Memorial Union.

When reserving a conference room, you are agreeing to clean up after meetings by returning chairs to the correct room layout, throwing away all trash that was left, turning off the projector, raising the projector screen, and ensuring all belongings have been collected.

All questions regarding room reservation should be directed to [email protected].

White car door with UC Davis logo

 

ASUCD Vehicle Reservations 

We have a Ford F-150 truck, a 4-seater GEM Cart, a 2-seater GEM Cart, and an electric bike available only for ASUCD staff and students to check out. Before you use the vehicle for the first time, you must fill out our Vehicle Use Agreement form (signed in-office) as well as complete our Safe Driver Awareness Training (online). 

All questions regarding equipment check-out should be directed to [email protected].

Students standing behind a club table outdoors

 

ASUCD Tabling & Event Materials 

The HQ front desk has larger items and tabling swag available for check-out on a first-come, first-served basis. For other equipment reservations, such as work lights, solar lights, wagons, white boards, the laptop, the projector, speakers, microphones, and the ECOFlow generator or battery, please visit the HQ front desk or email [email protected]. 

All questions regarding equipment check-out should be directed to [email protected].

Black access card reader - Aggie Access

Access Forms

Once you are officially onboarded by ASUCD, you may request access to your unit's office through Aggie Access, your Unit's SiteFarm website, and your vacancy email (if any). Please note that we may verify your credentials with your supervisor or Unit Director before granting access.

ASUCD Key Loans

The ASUCD HQ Office has keys available to check out. Please fill out the key loan form attached below and return it to ASUCD HQ front desk in Room 347 of the Memorial Union.

You must have the form signed by the Unit Director in order to be given a key. A $15 deposit is required to check out keys. At this time the ASUCD HQ office only accepts cash or check payments.

All questions regarding ASUCD keys should be directed to [email protected].  

Bicycle mechanic in the Bike Barn adjusting a bike on a repair stand

 

ASUCD Vacancies

As a Unit Director or supervisor, you may request to post job/position vacancies for your unit through the official ASUCD Vacancy site, vacancy.ucdavis.edu. Please fill out the forms below to request or change a vacancy posting. 

For more information on how to complete these forms, go to our Vacancies page. 

A women working at a CoHo table by a large window

 

ASUCD Personnel

For more information on how to complete these forms, go to our Hiring Information page.

Group of Aggie Studios volunteers posing on grass in front of a festival stage

 

ASUCD Volunteer Packet

Anyone who volunteers for ASUCD, whether for a single event or for a specified time, needs to complete a Volunteer packet and sign the Oath & Patent. Please note that the Oath & Patent is only accepted when signed in front of a witness.

For more information on how to complete these forms, go to our Volunteer page.

Row of open cardboard takeout boxes with black utensils on a wooden table

 

Purchase Request Forms

All purchases for Unit use are requested through ASUCD HQ and will be verified using this year's ASUCD Budget. Please have the 6-digit activity code, financial department, or Senate Bill you're using to fund the purchase ready when you fill out the form.

All questions regarding purchasing requests should be directed to [email protected]. 

Turkey sitting on a car in a row of parked cars

 

Travel Forms

Any group traveling for ASUCD purposes or on behalf of the University needs to have the organizer fill out the Corporate Card Request form. Every attendee traveling also needs to fill out the Pre-Event Attendee form. 

All questions regarding Unit travel should be directed to [email protected]. 

Three dancers on outdoor stage wearing caps and gloves, one leaning back mid-pose

 

Performance Documents

Please fill out the following form and read the instructions if you are planning to pay an event performer with your Unit's budget funds. 

Assortment of colorful stickers, pins, a yellow stress ball and magnifying lens on white table